Invoice date and payment date
A
Alex Brewer
For clients on invoice basis it is important that we can enter both invoice date and payment date for each transactions line. Currently we can only enter invoice date once and payment date once per record. For example a PGGW statement has many different invoice dates within it. In the old cash manager I was constantly changing the date for each line of the transaction which I can no longer do. It means we are reporting some income/expenses in the incorrect GST period which is not ok.
Log In
Mikayla - Farm Focus
Merged in a post:
One invoice - multiple financial years
T
Theresa Stark
At this time of year(June), some of my accounts - credit cards being a biggie, will have line items pertaining to the prior financial year and the current financial year. I would like to have the option of choosing which financial year to code each line item to as I did in Cash Manager. It was so easy! Now it is rather difficult.
Katie - Farm Focus
open
Katie - Farm Focus
Hi Alex, thanks for your feedback. To record different invoice dates, we recommend creating several invoices to match to the one transaction. This will hold the separate invoice dates for your reporting.
A
Alex Brewer
Katie - Farm Focus: I don't think this is a logical solution. I can't imagine it being very efficient with a 5 page PGGW statement. Also I use Focus to export all the bills for payment from. If I tick the "merge payments with same other party" will this mean only one payment is made to the supplier not 500? Even if that button does achieve that it won't work very well for business who purchase management tags as each management tag (Ie farm) tag has its own accounts with suppliers so for payments to all be merged into one will create great confusion.
Katie - Farm Focus
Alex Brewer: Hi Alex, can you please elaborate on why you would want separate invoice dates on supplies ordered in the same month? Wouldn't you only need separate invoice dates for items supplied in different months?
When you click the merge payments with other party button, it will merge all those invoices together to make one payment. In this case with different management tags, we recommend setting up multiple PGGW contacts for each management tag (i.e. PGG1, PGG2 etc), so that payments and references are merged correctly for each tag.
A
Alex Brewer
Katie - Farm Focus: Hi, most of the time correct but not always. Please see picture from a Farmlands statement. One line should have a invoice date in Dec, rest all ok as Jan. Can't do this in Farm Fcous and adding a separate invoice isn't logical. Would have been no problem in the old version.
I see what you mean re management tags and contacts, bit of a hassle though. Again, it worked fine in the old version. I think Farm Focus needs to better recognize that we are paying for management tags due to operating different farms within one enterprise.
Katie - Farm Focus
Alex Brewer: Thank you for elaborating on why this feature would be useful. I'll leave this post open for a while to monitor votes so we can use this for prioritisation.
A
Annelise Tarbotton
Agreed, even for one line invoices it's easier to just be able to choose rather than have to remember to change the invoice date from July to June if something got invoiced late but needs to be in the previous financial year.